This Clever Catering Industry Hack Calculates Near Perfect Order Quantity

This Clever Catering Industry Hack Calculates Near Perfect Order Quantity

Nathan McKee | Head Chef & Operations Manager


Do you have nightmares of under ordering catering for your guests? 

Have you ever sat there agonising over how much food to order for your meeting or function? You’re not alone. 

1 in 3 receptionists ordering catering in Brisbane either under or over order every time…

....okay, we may have made those statistics up, but it’s a question we get asked a lot so we thought it was time to set the record straight. 

Catering in Brisbane has come a long way over the 20+ years  that we have been in the industry, but one thing has stood the test of time. Our simple catering quantity calculation has got us through thousands and thousands of functions and meetings, and is yet to fail at calculating the near perfect amount of food. Every single time. 


One and a half. 

That’s our golden ratio... and we think Phidas would be proud. 


So how does it work? 

You multiply each item you plan to order by one and a half quantities per person. So if Barry from Marketing has asked you to cater lunch for 12 people next Wednesday, you might decide on ordering half gourmet sandwiches, half baguettes and fruit for everyone. 

Your order would look something like this



The Breakdown


Because we are using the golden catering formula of one and a half portions per person, we have to assume that for individual items (like wraps, sandwiches, rolls etc.) that we are catering for 18 people total. ( 12 x 1.5 = 18 ).  So if we are ordering half gourmet sandwiches and half baguettes, then we order 9 of each making a total of 18. 

The Fruit Boxes or any other items that say "serves x number of people" has already been precalculated with the formula in mind by our team. In this case the large box serves 10 - 12 people so it would be perfect to order just one box on this occasion. 

So now you know the secret, you'll never have to worry about catering the perfect amount again. Just follow the formula and you'll be set.

If you have any questions about order quantities, don't hesitate to get in touch with myself or the team via 

If you are interested in any of the products mentioned in this blog for catering your next function. You can find the links to the products below or shop the full menu by clicking the "Shop Menu Now" button. 


- Nathan McKee



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